Summary
This checklist is only a guideline to perform the TYE for February 2021/2022.
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Resolution
Steps to be done on sage 300 People and on [email protected]
Step | Procedure | To be done on Sage 300 | To be done on [email protected] |
1 | Confirm you are on the latest Sage 300 People release. Click here to verify the version of Sage 300 People. Please refer to Sage City and Customer zone for the latest release available. [email protected] version: Latest version downloaded from www.sarsefiling.co.za Import and processing on [email protected] must be done on the latest version available at the time of submission. | ✓ | ✓ |
2 | Create a Tax Year End 2021 folder to save all applicable backups, reports and files to for reference and record purposes. | ||
3 | Backup Tax Year End data for 2021 before any changes are made: Make a database backup (record the release number, date and file type, e.g. Mar2021_Before_22_1_3_0.bak) Click here for notes on how to make a backup | ✓ | |
4 | Create the Tax Monthly Total record and print the following reports for the Feb 2020 period:
| ✓ | |
5 | Ensure the following information is correct:
Company Details:
Company Rule Detail – Tax
Click here for notes on how to verify the Company information. | ✓ | |
6 | Verify Earning Definitions: Earning Type, Tax Type, Tax Code | ✓ | |
7 | Verify Deduction Definitions: Deduction Type, Tax Type and Tax Code | ✓ | |
8 | Verify Company Contribution Definitions: Company Contribution Type, Tax Type, Tax Code | ✓ | |
9 | Verify Fringe Benefit Definitions: Fringe Benefit Type, Tax Type and Tax Code. | ✓ | |
10 | Verify Provision Definitions: Provision Type, Tax Type and Tax Code. | ✓ | |
11 | Ensure the correct Official Interest Rate was used during the assessment year. | ✓ | |
12 | Verify the following Medical Aid information:
Click here for notes on how to print the Medical Aid History Report. Click here for notes on how to print the Medical Aid Plan Basic Report. | ✓ | |
13 | Check all Employee Information screens or perform an Employee Take-on export - with data, to verify the following mandatory information:
Address Details
Statutory Details
Employment Tax Incentive
| ✓ | |
14 | Ensure that all employees, who were issued with a manual tax certificate, are flagged on the Employee Detail > Tax Definition Screen. Click here for notes on how to print a report to view these employees. | ✓ | |
15 | If the Company makes use of non-executive directors (NED) on the payroll, apply the correct steps to accommodate this on the payroll Click here for notes on Non-Executive Directors. | ✓ | |
16 | Print the Validation report and correct all errors.Click here for notes on how to export the Validation Report | ✓ | |
17 | Ensure that the setup of all retirement refunds is correct. Click here for notes regarding the Retirement Reform setup. | ✓ | |
18 | Verify RFI Totals for all applicable employees and adjust where necessary (Adjustments should be made on the February (History) Payslip of the specific employee). Click here for notes on how to apply these corrections. | ✓ | |
19 | Do a Test Run Tax Certificate export for Tax Year End 2021/2022. Click here for notes on how to create the Test Run. | ✓ | |
20 | Reconcile the tax paid to SARS by comparing it to the tax on the Sage 300 People system for the tax year. Click here for notes on how to do the Reconciliation. | ✓ | |
21 | Reconcile the ETI Tax Incentive claimed from SARS by comparing it to the ETI Tax Incentive on the Sage 300 People system. Click here for notes on how to print the ETI Detail Report for a specific period. | ✓ | |
22 | Do a Test Run Tax Certificate export for Tax Year End 2021/2022 and import the test file into [email protected] If an error list is generated, correct the errors and re-do the Test Run. Click here for notes on how to create the Test Run. Click here for notes on how to Import the Test Run file into [email protected] | ✓ | ✓ |
23 | Do a Live Run Tax Certificate export for Tax Year End 2021/2022 and import the live file into [email protected], only if no error list is generated. Click here for notes on how to create the Live Run. Click here for notes on how to import the Live Run File. | ✓ | ✓ |
24 | Capture all manual tax certificates on [email protected]. Click here for notes on how to capture a manual tax certificate. | ✓ | |
25 | Complete the EMP501 Reconciliation on [email protected] and submit. Click here for notes on how to do the reconciliation and submission in [email protected] | ✓ | |
26 | It is advisable to send the Tax Certificates to employees once the submission was successful. Click here to release the IRP5 certificates from Sage 300 People to Web Self Service / Infoslips. | ✓ | |
27 | Backup Tax Year End data for 2020: Make a database backup (record the release number, date and file type, e.g. Mar2022_After_22_1_3_0.bak). | ✓ | |