Tax Year End: Customer Checklist

Summary

This checklist is only a guideline to perform the Tax Year-end (TYE) for February on Sage 300 People.

Resolution

 

Step Procedure  Sage 300 People E@syFile
1 Confirm you are on the latest Sage 300 People release.
Click here to verify the version of Sage 300 People. Refer to the Sage Community Hub and Sage Portal for the latest release available.
e@syFile Version: Download the latest version from www.sarsefiling.co.za
Import and processing in e@syFile must use the latest version at submission time.		 ✓ ✓
2 Create a Tax Year End folder to save all applicable backups, reports, and files for reference and record purposes.    
3 Backup Tax Year End data before making any changes: Make a database backup (record the release number, date, and file type, for example, Mar2025_Before_25_1_3_0.bak)
Click here for notes on how to make a backup		 ✓  
4 Create the Tax Monthly Total record and print the following reports:
  • A detailed EMP201 (incl. ETI) report (Click here for notes); and
  • A Recon Totals report displaying YTD+ amounts for all payroll definitions (Click here for notes)
 ✓  
5

Ensure the following information is correct:

Company Basic Information:

  • Registered/Trading Name of the company
  • Physical address of the company (check Branch Address, if used for Employee Hierarchy)

Company Details:

  • Trade Classification Type
  • IRP5 Contact Person Details (person to address reconciliation queries)

Company Rule Detail – Tax

  • Tax Registration Number (PAYE reference number)
  • UIF Reference Number (Uxxx number on EMP201)
  • SDL Reference Number (Lxxx number on EMP201)
  • Standard Industry Classification Code (SIC Code)

Click here for notes on how to verify the Company information.

 ✓  
6 Verify Earning Definitions: Earning Type, Tax Type, Tax Code ✓  
7 Verify Deduction Definitions: Deduction Type, Tax Type, and Tax Code ✓  
8 Verify Company Contribution Definitions: Company Contribution Type, Tax Type, Tax Code ✓  
9 Verify Fringe Benefit Definitions: Fringe Benefit Type, Tax Type, and Tax Code. ✓  
10 Verify Provision Definitions: Provision Type, Tax Type and Tax Code. ✓  
11 Use the correct Official Interest during the assessment year.  ✓  
12 Verify the following Medical Aid information:
  • Ensure that the Medical Aid Dependants reflect correctly on the Medical History Screen.
  • Print the Medical Aid Plan Basic report and compare this with your monthly Medical Aid billings.

Click here for notes on how to print the Medical Aid History Report.

Click here for notes on how to print the Medical Aid Plan Basic Report.

 ✓  
13

Check all Employee Information screens or perform an Employee Take-on export - with data, to verify the following mandatory information:

Personal Details

  • Surname (no punctuation allowed)
  • First two names (no punctuation allowed)
  • Initials (no punctuation/spaces allowed)
  • Identity Number/Passport Number and Passport Country
  • Date of birth
  • List a Company, CC, or Trust as an employee only with its Trading Name
  • Employee Business Telephone Number

Address Details

  • Residential, Postal, and Work Address (Remove all punctuation marks and correct all fictitious information)

Statutory Details

  • Tax Status
  • Tax Start Date
  • Tax Number (required)
  • Directive number if applicable (maximum 3 per record)
  • Bank Details

Employment Tax Incentive

  • Standard Industry Classification Code (SIC) (if different to SIC Code linked to Company Rule).
 ✓  
14  Flag all employees issued with a manual tax certificate on the Employee Detail > Tax Definition Screen. Click here for instructions on printing a report to view these employees. ✓  
15 The company uses non-executive directors (NED) on the payroll, and applies the correct steps to accommodate this on the payroll.
Click here for notes on Non-Executive Directors.		 ✓  
16

Print the Validation report and correct all errors. Click here for notes on how to export the Validation Report

 ✓  
17 Ensure that the setup of all retirement refunds is correct.
Click here for notes regarding the Retirement Reform setup.		 ✓  
18 Verify RFI Totals for all applicable employees and adjust where necessary.
Click here for notes on how to apply these corrections.		 ✓  
19 Do a Test Run Tax Certificate export for the Tax Year End.
Click here for notes on how to create the Test Run.		 ✓  
20 Reconcile the tax paid to SARS. Compare it to the tax on the system for the tax year.
Click here for notes on how to do the Reconciliation.		 ✓  
21 Reconcile the ETI Tax Incentive claimed from SARS by comparing it to the ETI Tax Incentive on the Sage 300 People system.
Click here for notes on how to print the ETI Detail Report for a specific period.		 ✓  
22 Do a Test Run Tax Certificate export for Tax Year End and import the test file into e@syFile-Employer.  Correct the errors and redo the Test Run.
Click here for notes on how to create the Test Run.
Click here for notes on how to import the Test Run file into e@syfile.		 ✓ ✓
23 Do a Live Run Tax Certificate export for Tax Year End and import the live file into e@syFile-Employer.
Click here for notes on how to create the Live Run.
Click here for notes on how to import the Live Run File.		 ✓ ✓
24 Capture all manual tax certificates on e@syFile-Employer.
Click here for notes on how to capture a manual tax certificate.		   ✓
25 Complete the EMP501 Reconciliation on e@syFile-Employer and submit.
Click here for notes on how to do the reconciliation and submission in e@syfile-Employer.		   ✓
26 Send the Tax Certificates to employees once the submission is successful.
Click here to release the IRP5 certificates from Sage 300 People to Web Self-Service / InfoSlips.		 ✓  
27 Backup Tax Year End data: Make a database backup (record the release number, date, and file type, for example, Mar2025_After_25_1_3_0.bak). ✓  
       

Solution Properties

Solution ID
210225193302563
Last Modified Date
Thu Nov 20 09:20:38 UTC 2025
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