Mid-year reconciliation checklist

A checklist for completing your mid-year reconciliation in Sage 300 people. It helps you review and prepare your payroll data before submission.

Complete a mid-year reconciliation to ensure your payroll data matches your submissions to the relevant authorities. This process helps you identify and correct discrepancies before final submission.

Before you begin, ensure that you:

• Process all payrolls up to the end of the reconciliation period
• Submit all required monthly returns
• Have access to your latest reports and submission confirmations

Accurate data ensures compliance and avoids penalties.

You’ll have to be in the September period to do your Mid-year submission.

Step	Procedure	Complete
1	Create a folder to save all applicable backups, reports and files to for reference and record purposes.
2	Back up a Sage 300 People database before making changes.
3	Process tax monthly totals and EMP201 report.
4	Validate company information.
5	Verify the definition types, tax type and tax codes on each Payroll Definition.
6	Check the Reimbursive Travel Allowance setup.
7	Set up a retirement fund correctly and that employees are linked to the applicable funds.
8	Review all Employee information screens or perform an Employee Take-on export with data to verify the follow mandatory information.
9	Verify the medical information and Backdate medical aid beneficiaries where needed.
10	Flag employees for manual tax certificates.
11	Print the IRP5 validation report and resolve all errors.
12	Adjustments & Reconciliation of financial values.
13	Submit my reconciliation and tax certificate to SARS.
14	Back up a Sage 300 People database.

 

 NOTE: The Interim Reconciliation isn't a final submission. Don't issue tax certificates to employees.   

 CAUTION: As we don’t have access to eFiling, we can’t assist with importing via eFiling. We’ll only be able to assist with SARS e@syfile up to the point where the file successfully imports.