How to print the IRP5/IT3a (validation only) report

How to validate the employees' IRP5 information on Sage VIP Classic and Sage VIP Premier.

The IRP5/IT3a exports your employee tax certificates for submission to the South African Revenue Service (SARS).

The 'Validation Only" option checks the employee data and financials according to the specific tax year requirements.

This option doesn't create any files to import into the SARS e@syFile™ Employer software.

Before you print the report, make sure of the following:

• No other users can access the companies while you run the report
• The system is on the correct version. Compatible software release version for SARS submissions

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Access the IRP5/IT3s Report.

1. Go to the Reports menu in your payroll company.
2. Select Reports and Maintenance.
3. Locate the report 'IRP5/IT3's' (Real Number 507).
4. To print the report:
   • Highlight the report and click Print 
   • As alternative, double-click on the report name

Report selections.

1. In the 'Select Action Required' section, select Validation Only.

2. The 'Type of Run' defaults to Test Run.
3. Select in 'Current/Multiple Companies' section which companies to include.
4. Click Continue.
5. Review the Employer Record Details for the IRP5/IT3a run.

 CAUTION: The export stops if any company information is outstanding. Refer to the error and correct the details on the Basic Company Information screen. Refer to solutions on the knowledgebase if you’re unsure what you need to do to solve the error. 

6. Click Continue

Run the validation report.

1. The system validates all the payroll data
2. The onscreen message confirms the export is successful or if there are any errors:

The validation is successful:

1. • Click Continue
   • Return to the Reports and Maintenance menu
   • No further action required, continue with your test run export

The validation failed:

1. • Click Continue
   • The validation error report generates
   • Return to the Reports and Maintenance menu

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Review validation errors (if any)

1. If the validation process failed, refer to the report.
2. Correct the reported errors on your payroll.
3. For assistance to solve a validation error message, you can search the knowledgebase.
4. You can also click here to view common validation errors and how to resolve them.
5. Once you fixed all errors, reprint the validation report to review.

 TIP: The last page of the validation error report includes solutions to fix known errors.