Guide for the RSA SARS Submission Utility

Complete your Interim/Annual EMP501 Reconciliation Submission with the RSA SARS Submission Utility on Sage Payroll Professional.

The South African Revenue Service (SARS) require South African employers to submit their reconciliations twice a year.

The RSA SARS Submission Utility assists you with the successful completion of the submission process for Interim and Annual EMP501 Reconciliation.

How to access the RSA Submission Utility:

• Access your payroll company from the Company Listing screen
• From the Main Menu, go to Utilities, RSA Submission, then select SARS Submission Process
• An onscreen message shows the current pay period within the tax year
• Employee submissions are as at the end of August (Interim Reconciliation) and February (Tax year-end)
• Select Continue to proceed

The submission process has two sections:

• Preparation: Review all payroll data, reconcile financial values and test IRP5 tax certificate files
• Submission: Generate the final IRP5/IT3(a) tax certificates and submit to SARS

 NOTE: Mark each step on the Preparation tab as completed, to continue with the steps on the Submission tab. The Help and Guide buttons provides additional information on each step.

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Preparation steps:

 TIP: Each step of the submission process has a Help button , and in some instances Guidelines to complete the steps. 

• Step 1: Validate company information
• Step 2: Validate employee information (IRP5/IT3(a) Warnings and Errors)
• Step 3: Validate additional employee information
• Step 4: Validate retirement fund values
• Step 5: Reconcile EMP501 values
• Step 6: Perform a test run
• Step 7: Import the test run IRP5 file into SARS e@syFile™ Employer

NOTE: If you include multiple companies in your submission, complete Step 1 to 4 for each company respectively before starting Step 5.

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Submission steps:

• Step 8: Perform a live run
• Step 9: Import Live Run file and complete the SARS e@syFile™ Employer submission process
• Step 10: Distribute tax certificates to employees
• Step 11: Finalise your tax year-end process

 NOTE: All the reports and files generated during the RSA Submission or OID process saves to the downloads folder as set in your browser.