Basic Reconciliation Procedures

The EMP501 Reconciliation report is the recommended report to print at tax year end. It summarizes the PAYE, SDL and UIF for each month in the tax year.

Reconciliation steps:

1. Determine the total liability for Tax, UIF, SDL and ETI. (including any manual certificates issued through the year).

Print the EMP501 reconciliation report to Excel.

Main Menu > History > Reports > EMP501 Reconciliation

• Print the report for the period - March to February (Tax Year End), March - August (Interim Reconciliation)
• Current or Multiple companies may be selected depending on the PAYE number
• Add the Tax, UIF and SDL for any manually issued certificates, to the amounts on the spreadsheet.

2. Determine the total amount paid to SARS, based on actual SARS payment receipts. Capture the amounts on the spreadsheet. Any differences will be displayed.

3. If the EMP501 balances, proceed with creating the IRP5 file, for importing into e@syFile.

4. If you have differences, determine where the variances on payroll are.

• Start by identifying which employees are affected.
• Print the History Screen Report (real number 698)
• Tick the "Items Included in a Tax Reconciliation" field
• Include "Terminations" and select the "Detail" option
• Choose the specific month where there is a difference
• Compare the amounts on the History Screen report(s) to the original EMP201 report for each period.

Now determine why employees’ records were changed.

• Were the changes correct?
• Are the new/saved values on payroll correct?
• Or are adjustments to payroll required?
• Make the necessary corrections, if any.
• If the saved values on payroll are correct, then the difference will have to be paid to/claimed from SARS.

CAUTION: Should you require assistance with a payroll reconciliation, we recommend that you arrange a consultation, as the process is too detailed to complete over telephone/email support.