How do I print the UIF Submit report and submit my file to the Department of Employment and Labour?

In accordance to the Unemployment Insurance Act, the employer must, before the seventh day of each month submit to the Commissioner or the Unemployment Insurance Commissioner, whichever is applicable to such an Employer in terms of section 8 or 9, such information relating to its employees as the Minister may prescribe by regulation, including details relating to:

· The termination of the employment of any employee; and

· The appointment of any employee by the employer

On VIP our clients can make use of the UIF submit report in order to submit this information each month.

From the Main Menu click on:

• Click on Reports
• Select Reports and Maintenance
• Double-click on UIF Submit (Real Number 651)
• Click Continue

NOTE: Make sure the correct information is completed on the screen below

• Click Continue
• Select Current or Multiple Companies

NOTE: If you select to create the file for multiple companies the UIF registration number must be the same for all the companies. The report must only be exported and submitted in the las Pay Period of the Month

• Select the Type of Run - Live Run or Test Run
• File Number - Will be the extension of the file for this period. (Click here for more information on the File numbering)

NOTE: •The  system increments the file number every time the report is generated - if you need to resubmit a file submitted previously, you will need ot edit the File Number

CAUTION: Review the UIF Employment Status and UIF Start date on the Statutory Details tab for employees on Maternity Leave, Illness leave, Reduced Work Time, Commissioning parental, parental leave and for Seasonal Workers

• Click Continue

A screen may come up with a message indicating there are outstanding mandatory information.

You can choose to either abort the run and complete the outstanding information that will display in a printout. You can choose to continue and create the file that will be sent to the Department of Labour.

• Click Continue
•  The following message will appear. It will contain the file name as well as an e-mail address where the file must be sent to

• Click Continue
• Password Required: Enter a password for the report, Click Continue
• A Report Preview will display the UIF information for each employee
• Click Finish
• You can select Yes to generate an email now to submit the file or select No to attach the file manually to email to the Department of Employment and Labour
• If you choose to send a system-generated email, the mail will be sent from the Payroll Professional mail server to the Department of Employment and Labour

NOTE: The email will be sent to the South African Department of Employment and Labour from the email address [email protected] and a copy of the email will be sent to the Sage ID email address you are currently logged into. Any reply correspondence from the Department of Employement and Labour will be sent to the address completed on the UIF Contact Person screen or during export.

• Click Finish

The file will download automatically

• Click Finish

You can attach the file to an email and send it to [email protected].