Employment Equity: Update the Employment Equity History Screens

This article forms part of the article where we discuss on how to implement the Equity Module. There is a checklist to guide you through the process and this is Step 14 on the checklist.

The Employee Equity History Screen initially shows information for the current period as well as information for the previous eleven months.

The current period’s information displays in the leftmost column and the preceding 11 months’ information displays to the right of this. To view Equity History information further than twelve months back, use the ‘Page Down’ and ‘Page Up’ buttons.

NOTE:  Current period information cannot be altered on the Equity History Screen. It must be changed on the Employee Equity Screen.

To access the Employee Equity History Screen from the Main Menu:
Click on Equity
Click on Employee Equity History Screen
Select the applicable employees

There are 2 tabs, Fixed Information and Remuneration

• Fixed / Guaranteed (to be Annualised): Values reflect per month but will be annualised on the report, based on the number of days worked in the equity year.
• Fixed / Guaranteed (Annual Value): Values reflect per month, but this is already an annual value and will not be annualised on the report.
• Variable (To be Annualised): Values reflect per month but will be annualised on the report, based on the number of days worked in the equity year.
• Variable (Annual Value): Values reflect per month but this is already an annual value and will not be annualised on the report.

If an employee has been terminated, the termination date will be displayed at the top right-hand side of the screen. The first three lines on the Equity History Screen can be automatically updated from transactions loaded on the Personnel History Module.

The Occupational Level, Job Function, Citizenship and Type of Employment are mandatory fields that must be completed before the Equity Reports can be printed.

The lines for Occupational Category, Department, Paypoint, Category, Job Grade and Job Title are not mandatory and are merely displayed for informational purposes.

Equity History will only display from the employee’s date of engagement. Once the Employee Equity Module has been installed, the history fields will update every time a Start of Period is done on the Payroll System.

NOTE: It is possible to update an employee's Equity History using the guidelines provided here.