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How do I print the SP (Separate Payslip) Validation report for differences on the separate payslips?

Created on  | Last modified on 

Summary

Sage Business Cloud Payroll Professional:This article is a guide on how to print the SP (Separate Payslip) Validation Report to determine if there differences on separate payslips

Description


It is advisable to print the Separate Payslip Validation Report before you print any of the Separate Payslips, as this report will indicate all possible errors.

This report has been designed to indicate Separate Payslips that may give problems unless they are corrected. This report shows:

  • The amounts on the Difference Payslip,
  • Negative Nett Salaries on any of the Separate Payslips,
  • All Payslips that were not frozen,
  • Terminations with a termination date,
  • Early Pay/Forced Pay Flags, and
  • On Leave Pay, Leave Pay activated or Leave Pay pending.
     

This report may be printed for a selected Separate Payslip or for all the Separate Payslips. Numerous selection may be made when printing this report.

Resolution

From the Main Menu

Click on Reports

Select Reports and Maintenance

Double Click on Report - SP Validate (Real Number 722)

 

Send to: (Select PDF File, ASCII File, View to Screen, Exit)

Select PDF File: Generate a report to an electronic file

ASCII File: A default file name will be displayed. You may alter the default File name, if required. This ASCII File can then be imported into other applications, e.g. Microsoft Excel, where it can be changed.

Note: The file name consists of RPRTnnn.xx, where nnn = the Real Number of the Report, and xx = program generated, so that the file name is unique. This name can be changed, if required.

Unless you specify a path name with the file name, e.g. W:\Validation.ASC, the ASCII File will be written to the VIP Directory in which you are working, e.g. C:\Premier, or C:\Classic.

View to Screen: Select to print the report to screen

Exit: To close the report

 

Click Continue

Type of Payslip query: Tick the Difference Amounts

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Click on Continue

Select Yes on the onscreen message: Are the above selections correct ?

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Click on Finish once you are completed with the report

 

A report will now display indicating the employees who have difference amounts on their seperate payslips. 

Click here on the process for possible reasons for differences on the separate payslips.

Watch a short video on the process to print the SP Validation report