When running the Separate Payslip Validation report, the system indicates employees with payslip differences.

All the values on the multiple separate payslips need to add up to the values on the main payslip.

Values accumulate to the Difference Payslips when based on the current setup, the values can’t link to any payslip.

Reasons for values on the Difference Payslip

• You've activated Separate Payslips after processing and printing payslips
• Processing on the main payslip after you printed and paid payslips for the current period
• You added new payroll definitions but didn't link them to a separate payslip
• Terminating an employee record after you've already finalised the payroll for the period. The final tax calculation results in a different tax value
• Changing Methods of Calculation after you finalised the payroll
• The employee has a negative net salary - the deductions exceed the earnings on the payslip

 How to access the Difference Payslip

1. Access your payroll Company from the Company Listing screen.
2. From the Main Menu, go to Payslip, then select Payslip Screen.
3. Choose the impacted employee as per validation report from the list, then click Continue. 
4. On the Payslip screen, click SP.
   The message onscreen indicates Payslips not Adding up – see ‘Difference’ Tab.
5. Click Difference tab.
   The screen displays all earnings and deductions differences.
   To view differences for hours, click Hours.
   To see all differences for Company Contributions, click Co. Contr.
6. Once you've identified the difference, you'll need to decide what action to take.
   Click Close to return to the Main Menu.
7. Click Close, then Close again to return to the Main Menu.

Possible solutions to remove the payslip differences

• Review your setup for Separate Payslips - add a new payslip to process any new amounts
• Remove any changes you've made after printing payslips - process them in the next period
• Unfreeze the payslip - not recommended, but removes the difference, and link to the correct payslip