The difference payslip is a fixed additional separate payslip that will record values in the following scenarios:

• Separate payslips were activated AFTER processing or input was already completed for the month. In this scenario the hourly input will be on the difference payslip and will have to be moved manually for each employee with a difference.

• The Difference Payslip will list amounts processed on a line that was not linked to any of the actual separate payslips. The  “Payslips not Adding up – see ‘Difference’ Tab” message will display. It is therefore very important to always remember to review and update the separate payslip setup once new earning or deductions lines are added.

• If users make manual changes to the main payslip AFTER all payslips were printed/frozen – these adjustments will end up on the difference payslip. Always unfreeze these separate payslips before amendments are made.

• Terminations AFTER all payslips were printed/frozen will result in tax adjustments ending up on the difference payslip. This happens since the final tax calculation is only completed upon termination. If all payslips are frozen as payments were already made – the final tax amount will automatically allocate to the Difference Payslip.

 

Clicking on the button at the top of an employee's Payslip Screen, will access the separate payslips.

• The earnings and deductions on these screens will be split according to the linking on the Payslip Setup screen.
• The values on the Main Payslip must add up to the values on each Separate Payslip plus the Difference Separate Payslip:

E.g. Main Payslip = Bonus SP + Normal SP + Difference SP

To view a list of all employees with differences on their difference payslip – please print the Separate Payslips Validation report (Real number 722) on the Reports Menu.

This report can be used to check for:

a. Differences

b. Negative Nett Salaries

c. Unfrozen payslips

If there are differences on the difference payslip the following error will appear, and a start of period will not be allowed, until all corrections have been completed.

 

 

These differences will have to be fixed or moved to the right payslips BEFORE a start of period will be allowed.