The South African Revenue Service (SARS) require South African employers to submit their reconciliations twice a year.

The RSA SARS Submission Utility assists you with the successful completion of the submission process for Interim and Annual EMP501 Reconciliation.

How to access the RSA Submission Utility:

• Access your payroll company from the Company Listing screen
• From the Main Menu, go to Utilities, RSA Submission, then select SARS Submission Process
• An onscreen message shows the current pay period within the tax year
• Employee submissions are as at the end of August (Interim Reconciliation) and February (Tax year-end)
• Select Continue to proceed

The submission process has two sections:

• Preparation: Review all payroll data, reconcile financial values and test IRP5 tax certificate files
• Submission: Generate the final IRP5/IT3(a) tax certificates and submit to SARS

 NOTE: Mark each step on the Preparation tab as completed, to continue with the steps on the Submission tab. The Help and Guide buttons provides additional information on each step.

Preparation steps:

 TIP: Each step of the submission process has a Help button , and in some instances Guidelines to complete the steps. 

• Step 1: Validate company information
• Step 2: Validate employee information (IRP5/IT3(a) Warnings and Errors)
• Step 3: Validate additional employee information
• Step 4: Validate retirement fund values
• Step 5: Reconcile EMP501 values
• Step 6: Perform a test run
• Step 7: Import the test run IRP5 file into SARS e@syFile™ Employer

NOTE: If you include multiple companies in your submission, complete Step 1 to 4 for each company respectively before starting Step 5.

Submission steps:

• Step 8: Perform a live run
• Step 9: Import Live Run file and complete the SARS e@syFile™ Employer submission process
• Step 10: Distribute tax certificates to employees
• Step 11: Finalise your tax year-end process

 NOTE: All the reports and files generated during the RSA Submission or OID process saves to the downloads folder as set in your browser.