The payroll system has an option available to leave module users whereby leave transactions can be updated at the same time when input is being processed on the employee’s payslip screen.

When activating leave pay however, users must capture the leave transactions on the employee leave screens to update the employee’s leave balance. It may also be updated via a Global Leave activation.

Setting up for leave transactions to update when input is processed on the payslip:

• System must be licensed for the Leave Module

• From the main menu:

• Leave
• Leave Days Control
• Tick the field - Enter Leave Transaction during leave payment

• Ensure that the respective Leave Pay earning line must be setup with the Type of Earning as ‘Unit Input’.

When capturing the leave pay on the payslip screen, a calendar will display prompting the user to select the 'from and to' leave dates. Once the user makes the selections, a leave transaction will automatically update on the employee's leave screen.

Note: This function cannot be used with the Leave Pay activation function, as the earning line for Leave Pay has to be setup with a Type of Earning as ‘Calculated’ and not as ‘Unit Input which is required’. 

This cannot be changed as the method has to be set up like this for the leave pay activation to work correctly.

Leave transactions must be processed manually for the employees, either one by one if employees are going on leave at different times or you can process a Global Leave Transaction for similar dates. Read more about Global Leave Transactions here.