You'll need to process a year end once you reach the limit of your period setup.

 NOTE: Depending on the size of your dataset this could take hours. If you get the program state Not Responding, don't cancel the year end. 

1. Select Change and then Year End.
2. Read the message and click Yes.
3. If you set up the 13th period, click Yes on the message.
4. Choose Create a new company called or Don’t create a new company.
   • Create a new company called - choose to run the year end in the new company or not
   • Don’t create a new company - you won't be able to select any other options

Creating a new company

This option allows you to keep financial information for more than two years. This is because you create a new database every financial year.

1. Click Create a new company called.
2. Type in a new folder name.
3. Select the Run the Year End in the new company checkbox if applicable.
   Choosing this option will run the year end in the new company. 
   
   If you don’t select this option, the year-end will run in the current company.
4. If you're running 19.4.7, you'll see a message advising you that both companies will be transactable.
5. Click Next and then click OK on the message advising the creation of the new company.
6. You'll be reminded to print your financial reports, click Next.
7. Click Next again and then Process.

Don’t create a new company

1. Click Don’t create a new company.
2. If you're running 19.4.7, you'll see a message advising you that both companies will be transactable.
3. Click Next.
4. You'll be reminded to print your financial reports, click Next.
5. View the year end summary and click Next.
6. The backup wizard will launch if you didn't make a backup.
7. If you choose not to make a backup, the audit trail will record this.
8. Click Next and then Process.

If you need to add more users or companies to Sage 50cloud Pastel, leave your details, and we'll be in touch.