How do I delete reimbursive travel transactions for the previous period?

NOTE: You will require the Support desk password (VIPSD) to delete all transaction on the RT screen. Please submit a Webform for assistance

• From the Main menu
• Click on Payroll
• Select Payslip screen
• Select the Employee code
• Click on the RT button
• Select the delete button
• Select to delete all transactions

NOTE: By selecting delete all transactions the YTD+ values will also clear on the payslip screen including all the reimbursive travel transactions. You will need to do takeon or recapture the transactions on the payslip screen.

• You will need to re-capture the travel transactions for the previous period, either manually on the payslip screen or via a takeon
• To avoid paying this employee the previous travel kilometer earning again, you will need to load the reimbursive kilometer earning as a deduction on the payslip screen.

• From the Main Menu
  
• Click on Payroll
  
• Select Payslip Screen
  
• Select the Employee Code
  
• Double click in the amount column of the reimbursive travel earning line
  
• Select the method on file
  
• In the unit block, enter a negative value for the reimbursive travel kms
  
• Press enter
  
• Click close on the method input box
• Click on the RT block to confirm that the transaction has been reversed
  
• If required, reload the reimbursive travel km transaction on the payslip screen
• You will be required to reconcile the employees payslip, to ensure the employee is not over or under paid

NOTE: A batch layout can be created to load the reversal of the kilometers.

NOTE: This process will be used when the earning line is setup as "Not Calc" for the earning type on the earning definition screen

• From the Main Menu
• Click on Payroll
• Select Payslip Screen
• Select the Employee Code
• Click on the Earnings tab
• Double click on the reimbursive travel earning line
• Enter the kilometer as a negative value, as per the previous transaction
• Enter the Comp.Rate as per the previous transaction
• Click Close
• If require, reload the reimbursive travel km transaction on the payslip screen
• You will be required to reconcile the employees payslip, to ensure the employee is not over or under paid