The following warning message appears when you are trying to delete reimbursive kilometer transactions on the RT screen in company that is setup to use Job Costing methods for travel kilometers.
NOTE: In order for your Job Costing reports to balance when you are reconciling your payroll, all Job costing transactions must be reversed correctly via the Job costing batch or on the employees Job costing transaction (JCT) screen.
If you need to delete reimbursive travel kilometers for the previous period, follow this process to reverse the transaction.
NOTE: View the employees RT screen to verify each transaction that has been captured using the Job Costing batch. It is recommended that the reimbursive travel transactions are reversed per line item
- From the Main Menu
- Select Payroll
- Select Job Costing
- Select New Batch
- Select Continue
- Load a batch transaction with the negative reimbursive kilometers transaction. The transaction can be viewed on the employee's RT screen.
- Update the batch
- View the RT seen to confirm the reversal
- Once the transaction has been reversed, the correct reimbursive travel transactions must be captured via the Job Costing batch
- The previous periods travel reimbursive transactions that is captured must be loaded as a deduction, so the employee will not be paid again.