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How do I correct my reimbursive travel kms, if I loaded Release 56a in April or in the second week of the month?

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Summary

This article will provide you with guidance on how to correct reimburisve kms transactions loaded on the system prior to installing the update on Sage 200c VIP, Sage Classic, Sage Premier and Sage Business Cloud Payroll Professional

Description

The SARS prescribed rate per kilometer used for reimbursive travel allowance for 2021/2022 has decreased from R3.98 to R3.82. Please click here to view the Notice.

If you have already entered travel reimbursive transactions before updating to the current release, the rate per kilometer would have been calculated at R3.98/km. Delete these transactions and recapture them to apply R3.82/km.

Resolution

CAUTION: Please make a backup before deleteing reimbursive travel transactions

  • From the Main menu
  • Click on Payroll
  • Select Payslip screen
  • Select the Employee code

NOTE: You will require the Support desk password (VIPSD) to delete all transaction on the RT screen. Please submit a Webform for assistance

  • Click on the RT button
  • Select the delete button
  • Select to delete all transactions

NOTE: By selecting delete all transactions the YTD+ values will also clear on the payslip screen including all the reimbursive travel transactions. You will need to do takeon or recapture the transactions on the payslip screen.

  • You will need to re-capture the travel transactions for the previous period, either manually on the payslip screen or via a takeon
  • To avoid paying this employee again, you will need to load the reimburisve km earning as a deduction on the payslip screen