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How do I delete my reimbursive travel transactions,if I loaded Release 6.0a after capturing my travel transactions for the current period?

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Summary

This article will provide you with guidance on how to correct reimburisve km transactions loaded on the system prior to installing the update on Sage Classic, Sage Premier and Sage Business Cloud Payroll Professional

Description

The SARS prescribed rate per kilometer used for reimbursive travel allowance for 2023/2024 has increased from R4.18 to R4.64. 

If you have already entered travel reimbursive transactions before updating to the current release, the rate per kilometer would have been calculated at R4.18/km. Delete these transactions and recapture them to apply R4.64/km.

Resolution

I do not make use of method of calculations for reimbursive travel kms, how do I delete the transaction if I have not paid my employees?

NOTE: This process will be used when the earning line is setup as "Not Calc" for the earning type.

  • From the Main Menu
  • Click on Payroll
  • Select Payslip Screen
  • Select the Employee Code
  • Click on the Earnings tab
  • Double click on the reimbursive travel earning line
  • Double click on the travel transaction to delete
  • Select Yes, on the message "Do you want to delete this line"
  • Click Close
  • Reload the reimbursive travel km transaction on the payslip screen
I make use of methods of calculations for my reimbursive kms. I have not paid my employees for the current period, how do I delete a reimbursive travel transaction?
  • From the Main Menu
  • Click on Payroll
  • Select Payslip Screen
  • Select the Employee Code
  • Click in the amount column of the reimbursive travel line
  • Select the method on file
  • In the unit block, enter a negative value for the reimbursive travel kms
  • Press enter
  • Click on the RT block to confirm the transaction has reversed
  • Reload the reimbursive travel km transaction
I have already paid my employees for the current period, how do I correct my reimbursive travel km transactions?

NOTE: Please make a backup before adjusting the travel reimbursive km transactions

  • From the Main Menu
  • Click on Payroll
  • Select Payslip Screen
  • Select the Employee Code
  • Click on the deductions tab and load the current nett salary as an advance deduction, times 001
  • Click on the earnings tab, click on the reimbursive travel line
  • Select the method on file
  • In the unit block, enter a negative value for the reimbursive travel kms
  • Press enter
  • Click on the RT block to confirm the transaction has reversed
  • Reload the reimbursive travel km transaction on the employees payslip