How to upload payslips to Sage Self Service

How to upload payslips from Sage Payroll Professional to Sage Self Service for employee to access online.

Sage Self Service is an module which allows employees to view their payslips and apply for claims and leave online.

The employees can view the payslips via the website or mobile app

Payslips upload during the printing process in Sage Payroll Professional.

Step 1 - Access the Payslip Printing screen

1. From the main menu, click Payroll.
2. Select Payslip Print.
3. Choose Standard Payslip or Payslip with Hours and Balances.
   • Note: Secure payslips don't upload to Sage Self Service

Step 2 - Complete the print options

• Select the employee range or linked fields.
• Choose specific employee numbers or surnames if required.
• Select the date to print on the payslip (can’t exceed the current processing period).
• Tick boxes for employees flagged for InfoSlips or Mobile Delivery (if applicable)
• Tick Print Payslips to PDF/Upload Payslips for Self Service
  • Tip: If payslips don’t upload, tick all delivery options as employees can have multiple flags

Step 3 - Confirm upload settings

1. On the next screen, tick Upload Payslips for Self Service.
   • Add Password to PDF Payslip and Zip Payslips will auto-select and you can’t untick them
2. Click Continue to return to the Payslip Printing screen.
3. Click Continue again to generate and upload payslips.

Step 4 - Complete the process

• When prompted, click Yes to confirm.
• Payslips will print and upload to Sage Self Service simultaneously.
• Click Finish, then Cancel to return to the main menu.

Important:

• Uploaded payslips are in PDF format and password-protected
• The password will be:
  • Employee ID number, or
  • Employee Passport number (if no ID), or
  • Employee Date of Birth (if no ID or Passport), in CCYYDDMM or DDMMCCYY format based on company settings

Payslips are now available for employees on Sage Self Service.