Guide for the RSA SARS Submission Utility

Complete your Interim/Annual EMP501 Reconciliation Submission with the RSA SARS Submission Utility on Sage VIP Classic and Sage VIP Premier.

The South African Revenue Service (SARS) required employers to submit their reconciliations twice a year.

The RSA SARS Submission Utility assists you with the successful completion of the submission process for Interim and Annual EMP501 Reconciliation.

How to access the RSA Submission Utility:

• Form the Main Menu, go to Utilities, RSA Submission, then select SARS Submission Process
• An onscreen message shows the current pay period within the tax year
• Employee submissions are as at the end of August (Interim Reconciliation) and February (Tax year-end)
• Select Continue to proceed

The submission process has two sections:

• Preparation: Review all payroll data, reconcile financial values and test IRP5 tax certificate files 
• Submission: Generate the final IRP5/IT3(a) tax certificates and submit to SARS

 NOTE: Mark each step on the Preparation tab as completed, to continue with the steps on the Submission tab. The Help and Guide buttons provides additional information on each step. 

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Preparation steps:

• Step 1: Validate your Company Information
• Step 2: Validate your Employee information (IRP5/IT3(a) Validation warnings and errors)
• Step 3: Validate Additional Information
• Step 4: Validate Retirement Fund Values
• Step 5: Reconcile EMP501 Values
• Step 6: Perform Test Run
• Step 7:Import Test Run into e@syFile

 NOTE: If you include multiple companies in your submission, complete Step 1 to 4 for each company respectively before starting Step 5. 

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Submission steps:

• Step 8: Perform Live Run
• Step 9: Import Live Run and complete the e@syFile process
• Step 10: Upload Tax Certificates to ESS/Infoslips

  • How to upload IRP5/IT3a tax certificates to Premier ESS
  • How to upload IRp5/IT3a tax certificates to Infoslips
• Step 11: Complete Mid-year/Tax Year-end submission

  • Activate 'Stop Further Entry'
  • Backup all data for record keeping purposes
  • Print final payroll report for audit purposes  

 NOTE: The system creates a 'SARS Submission' file folder in your payroll system directory when you select the SARS Submission Process or the OID Report. All the reports, files and backups generated during the RSA Submission or OID process saves here. 

Select Close to exit the utility.