Step 2: Validate the employee information

Before you generate you IRP5 files, you need to print the Validation Report. This ensures that all mandatory information is complete. This report helps identify any issues to resolve before submission. The Validation Report doesn’t generate files for SARS e@syFile; it’s only a tool to check for errors.

 NOTE: The Validation Report doesn't create any file imports for SARS e@syFile. It helps to find any outstanding mandatory information or issues that you need to solve, before you can create the IRP5 files. 

1. Access the RSA Submission Utility:

1. Go to the Utilities menu in your payroll company
2. Select RSA Submissions, then SARS Submission Process
3. Review the Period End Date and select Continue
4. Click 'Step 2: Validate IRP5/IT3(a) Warnings and Errors'
   
   

2. Complete report selections:

1. The report defaults to these selections:
   
   • Select Action Required: Validation Only
   • Type of Run: Test Run
2. Select if the report is for the Current Company or for Multiple Companies, then click Continue
3. Review the Employer Details for IRP5/IT3a Run, then click Continue

  NOTE: At this point, any errors on the Employer Details will stop the process. 

3. Resolve any validation errors:

1. If there are any errors, the screen displays the following message:
   " There is some Outstanding Mandatory Information on some of your Companies. Please consult the Printout of all Outstanding Items"            
2. Click Continue 
3. The report generates with a list of warnings and errors
4. Refer to the report and correct the errors in on your payroll
5. Search the Knowledgebase or click here to view the most common validation errors and solutions
6. Once you fixed all the errors, print the Validation Report again to verify
7. Mark the step complete once no more errors appear

 NOTE: The Test/Live Run option will reflect the same errors when printed. The last page of the Validation Report contains information on how to correct validation errors and it isn’t a list of actual errors. 

Next steps

Validate additional employee information not included in the IRP5/IT3a Validation Report.

Continue to the next of SARS Submission Utility process: Step 3: Validate additional employee information