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How do I validate the employee information?

Created on  | Last modified on  Highlight Matches


This article is a guide on how to validate the employee information on Sage 200c VIP, Sage VIP Classic and Sage VIP Premier



How to print the Validation Report?

  • Ensure that all operators are out of the system.
  • Ensure that you are on the latest payroll system release.

Step 1:

  • Run the IRP5/IT3a report (Main Menu > Reports > Reports and Maintenance > IRP5/IT3’s)

Step 2:

Please make the following selections:

  • Validation Only
  • Current/Multiple Companies – you can select individual companies or all companies
  • Select if you want to print to PDF or to printer.

Step 3:

  • A screen may come up with the following message. " There is some Outstanding Mandatory Information on some of your Companies. Please consult the Printout of all Outstanding Items".
  • Click Continue

Step 4:

  • The report will now generate.
  • Refer to the report and correct the errors in on your payroll
  • Should you need assistance with resolving an error message, you can search the Knowledgebase
  • You can also click here to browse through the most common Validation errors and how to resolve them.

Step 5:

  • Once all errors have been fixed, you can print the Validation Report again to see if there are any further errors.

CAUTION:The Validation Report does not generate any files to import into SARS e@syFile. It is merely a tool to identify outstanding mandatory information or issues that need to be resolved before the IRP5 files can be created. Should you not run the Validation, when performing a Test/Live Run, the same errors will be printed. The last page of the Validation Report contains information on how you can correct validation errors and it is not a list of actual errors.