Validate the employee information

How to run the IRP5/IT3's Validation Report for the EMP501 reconciliation submission. This allows you to identify and correct any outstanding mandatory information on Sage VIP Classic and Sage VIP Premier.

Ensure that there are no issues on any employee records before submission to the South African Revenue Service (SARS)

This includes printing the IRP5/IT3's Validation Report. This report helps identify any missing information or issues to resolve before submission. The Validation Report doesn’t generate files for SARS e@syFile; it’s only a tool to check for errors.

This validation is step 2 of the RSA Submission Utility.

 NOTE: The Validation Report doesn't create any file imports for SARS e@syFile. It helps to find any outstanding mandatory information or issues that you need to solve, before you can create the IRP5 files. 

1. Access the RSA Submission Utility:

1. Go to the Utilities menu in your payroll company.
2. Select RSA Submissions, then SARS Submission Process.
3. Review the Period End Date and select Continue.
4. Click 'Step 2: Validate IRP5/IT3(a) Warnings and Errors'.
   
   

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2. Complete report selections:

1. The report defaults to these selections:
   
   • Select Action Required: Validation Only
   • Type of Run: Test Run
2. Select if the report is for the Current Company or for Multiple Companies, then click Continue.
3. Review the Employer Details for IRP5/IT3a Run, then click Continue.

  NOTE: At this point, any errors on the Employer Details will stop the process. 

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3. Resolve any validation errors:

1. If there are any errors, the screen displays the following message:
   " There’s some Outstanding Mandatory Information on some of your Companies. Please consult the Printout of all Outstanding Items".

2. Click Continue.  
3. The report generates with a list of warnings and errors.
4. Refer to the report and correct the errors in on your payroll.
5. Search the knowledgebase or click here to view the most common validation errors and solutions.
6. Once you fixed all the errors, print the Validation Report again to verify.

 NOTE: The Test/Live Run option will reflect the same errors when printed. The last page of the Validation Report contains information on how to correct validation errors and it isn’t a list of actual errors. 

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4. Mark step as complete:

1. Check the 'Mark as Complete' box next to Step 2 to confirm you finished the step.

Next steps

Validate additional employee information not included in the IRP5/IT3's Validation Report.

Continue to step 3 of SARS Submission Utility process: Validate additional employee information.