Skip to content
logo Knowledgebase

Step 1: Validate your company information for Annual Employer EMP501 Reconciliation submission

Created on  | Last modified on  Highlight Matches

Summary

How to validate your company information for year-end reconciliation submission on Sage VIP Classic and Premier.

Description

Before starting your South African tax year-end reconciliation submission, ensure that all company details are accurate.

This includes verifying the company's details, and the pay period information to ensure it aligns with the tax year-end submission requirements.

Resolution

1. Access the RSA Submissions Utility:

  1. Go to the Utilities menu in your payroll company
  2. Select RSA Submissions, then SARS Submission Process
  3. Review the Period End Date and select Continue
  4. Click 'Step 1: Validate Company Information'

2. Validate company details:

  1. On the Basic Company Information tab verify the following:
    • Company’s registered/trading name
    • Trade classification code
    • PAYE reference number (must start with a 7)
    • UIF reference and SDL reference numbers
  2. Go to the Address Details tab and verify the physical address of the company
  3. Go to the Contact Information tab and verify the IRP5 contact person and information
  4. Go to the Employment Tax Incentive tab and verify the SIC code

3. Confirm pay period information:

  1. On the Basic Company Information tab, click Period Info (BB) button to display the company’s dates
  2. Ensure the following:
    • The current calendar month is 2 for February for tax year-end
    • The processing period date is the same as the tax year-end date
    • The current processing period is the same as the pay periods in the tax year (for example, 12/12 or 52/52)
    • The tax year-end box is ticked
    • For wage companies, the current week number and number of weeks in months is the same (for example, 2/2, 3/3, 4/4, or 5/5 subject to your pay frequency)

CAUTION: Verify this information in all companies included in your submission. 

Next steps

Validate your employee information by running the IRP5/IT3a Validation Report.

Continue to the next of SARS Submission Utility process: Step 2: Validate your employee information