Validate your company information

How to confirm your company's information for the EMP501 reconciliation submission on Sage VIP Classic and Sage VIP Premier.

Before starting your South African tax year-end reconciliation submission to the South African Revenue Service (SARS), ensure that all company details are accurate.

This includes verifying the company's details, and the pay period information to ensure it aligns with the tax year-end submission requirements.

This validation is step 1 of the RSA SARS Submission Utility.

1. Access your South African company form the Company Listing screen.
2. From the Main Menu, go to Utilities, then select RSA Submissions.
3. Choose the SARS Submission Process.
4. Review the Period End Date, then select Continue.
5. Click Step 1 - Validate Company Information.
6. Click OK to continue.
   This opens the Basic Company Information screen.
7. Select Basic Company Information tab and verify the following:
   • Company’s registered/trading name
   • Trade classification code
   • PAYE reference number (must start with a seven)
   • UIF reference and SDL reference numbers
8. Click Period Info (BB) button to review your company dates:
   • The current calendar month is two for February for tax year-end
   • The processing period date is the same as the tax year-end date
   • The current processing period is the same as the pay periods in the tax year
   • The tax year end flag is on
   • For wage companies, the current week number and number of weeks in months must be the same
     
     CAUTION:

     Changing any fields on the Period Information screen impacts on payroll calculations.

9. Select Address Details tab and verify the physical address of the company.
10. Select Contact Information tab and verify the IRP5 contact person and information.
11. Select Employment Tax Incentive tab and verify the SIC code.
12. Click Close to return to the SARS Submission Utility.
13. Click Step Complete to confirm you've completed all checks.

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Next steps

Validate your employee information by running the IRP5/IT3(a) Validation Report.

Continue to step 2 of the SARS Submission Utility process: Validate your employee information.

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