Import a payroll file into e@syFile for testing

Summary

How to import and validate a test payroll file in SARS e@syFile. It applies to payroll files exported from Sage 300 People.

Description

Use the latest SARS e@syFile version and test the IRP5 payroll file to identify errors before importing the live file.

Correct errors identified during a test import in Sage 300 People before attempting a live submission. Warnings don't prevent import but result in penalties if ignored.

Resolution

Check you're using the latest e@syFile version

  1. Open e@syFile.
  2. Select Help from the left-hand menu.
  3. Select Update.
  4. Apply any available updates.
  5. Confirm the latest e@syFile version on the SARS website if required.

Import the test payroll file

  1. In e@syFile, select Import and Export Payroll File.
  2. Select Import Payroll File.
  3. Select OK.
  4. Browse to the saved test IRP5 file.
  5. Select Open.
  6. Allow e@syFile to validate the file.

NOTE:

If the file imports successfully, the following message displays, the payroll file passed validation but marked TEST data.   

 

Review validation messages

  1. Select Utilities.
  2. Select Import Payroll File Log.
  3. Review the validation results:
Failed Tab
  • Displays errors that prevent the file from importing
  • Correct errors in Sage 300 People
  • Export the test file again and re-import it into e@syFile
Warnings tab
  • Displays items that result in penalties
  • Warnings don't stop the import

 

Import the live payroll file
  • After the test file imports successfully with no failures
  • Export the live payroll file from Sage 300 People
  • Import the live file into e@syFile

 

Solution Properties

Solution ID
200721105252638
Last Modified Date
Tue Jan 27 11:30:55 UTC 2026
Views
0