Print the Unemployment Insurance Fund (UIF) submission report

How to print the Unemployment Insurance Fund (UIF) submission report and send the electronic declaration from Sage Payroll Professional.

South African Employers must submit UIF employee returns according to the Unemployment Insurance Fund (UIF) Act. The UIF Submit report creates the declaration file in the correct format to submit to the fund.

The report generates for the current month from your live payroll. For historic submission files, you'll need to generate from company backups.

1. Access your South African company from the Company Listing screen.
2. From the Main Screen, go to Reports, then select Reports and Maintenance.
3. Select UIF Submit.
   • The Real Number for this report is 651
4. Click Continue.
5. Review the UIF creator and contact details.
   • Correct the details onscreen, or on the Basic Company Information screen
6. Click Continue.
7. Choose to run the report for Current Company or Multiple Companies.
   • If selecting multiple companies, ensure all share the same UIF registration number
8. Select the Type of Run:
   • Live Run
   • Test Run
9. Enter the File Number (used as the file extension).
   • The system increments this number each time you generate the report
     
     NOTE:

     The system only includes companies in the same calendar month, and wage companies in the last week of the month.

10. Click Continue.
11. If the system finds any missing information or errors, an onscreen message displays:
    • Click Abort and review the error report
    • Click Continue to start printing the report and create a declaration file
12. An onscreen message confirms creation of the declaration file and displays the email address for submission.
    • Click Continue
      
13. Download or print the PDF report, then click Finish.
14. An option to email the declaration file automatically displays:
    • Click Yes to email the declaration to the fund automatically 
    • We'll send a copy of the email to your Sage account email address 
15. The system downloads the submission file to your computer.
    Click Finish to return to the Report and Maintenance menu.
16. Click Cancel to return to the Main Screen.

---