Printing the Unemployment Insurance Fund (UIF) submission report

How to print the Unemployment Insurance Fund report and send the electronic declaration from Sage VIP Classic and Sage VIP Premier.

Employers must submit UIF employee returns as required by the Unemployment Insurance Fund (UIF) Act. The UIF Submit report creates the declaration file in the correct format for submission to the fund.

The report generates for the current month from your live payroll. For historic submission files, you'll need to generate from company backups.

1. Access your South African company from the Company Listing screen.
2. From the Main Menu, go to Reports, then select Reports and Maintenance.
3. Select UIF Submit.
   • The Real Number for this report is 651
4. Click Continue.
5. Review the UIF creator and contact details.
   • Correct the details onscreen, or on the Basic Company Information screen
6. Click Continue.
7. Choose to run the report for Current Company or Multiple Companies.
   • If selecting multiple companies, ensure all share the same UIF registration number
8. Select the Type of Run:
   • Live Run
   • Test Run
9. Enter the File Number (used as the file extension).
   • The system increments this number each time you generate the report
10. Choose the Destination Path to save the electronic file.
    
    TIP:

    You can't save the file directly to the C:\ drive, you'll need to select a folder.

     
11. Click Continue.
12. If the system finds any missing information or errors, an onscreen message displays:
    • Click Abort and review the error report
    • Click Continue to start printing the report and create a declaration file
13. An onscreen message confirms creation of the declaration file and displays the email address for submission.
    • Click Continue
14. An option to email the declaration file automatically displays:
    • Click Yes to email the declaration to the fund automatically 
    • Click No to send the email with the declaration file manually 

The PDF report opens and the declaration file is available in the selected location.

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