How to print and submit the Unemployment Insurance Fund (UIF) Submit report

Employers must submit UIF employee returns as required by the Unemployment Insurance Fund (UIF) Act. The UIF Submit report creates the declaration file in the correct format for submission.

Step 1 - Access the UIF Submit report

1. From the main menu, go to Reports then select Reports and Maintenance.
2. Select UIF Submit (Real Number 651).
3. Click Continue.

 NOTE: Verify that all company information on the screen is correct. This information appears in the submission file. Update details on the Basic Company Information screen if needed. 

Step 2 - Select companies and run type

1. Choose Current Company or Multiple Companies.
   • If selecting multiple companies, ensure all share the same UIF registration number
2. Select the Type of Run:
   • Live Run or Test Run
3. Enter the File Number (used as the file extension). The system increments this number each time you generate the report.
4. Choose the Destination Path (can’t save directly to the C:\ drive).
5. Click Continue.

Step 3 - Validate employee details

• Confirm UIF Employment Status and UIF Start Date for employees on:
  • Maternity Leave
  • Illness Leave
  • Reduced Work Time
  • Commissioning Parental Leave
  • Parental Leave
  • Seasonal Workers

If mandatory information is missing:

• Abort Run: Correct the details shown in the printout
• Continue: Proceed to create the file

Step 4 - Generate and submit the file

1. Click Continue. A message displays the file name and the email address for submission.
2. If prompted, choose:
   • Yes: Generate an email with the file attached for the Department of Employment and Labour (DoEL).
   • No: Attach the file manually to an email later.
3. The system saves the file in your selected directory.
4. Email the file to [email protected].
5. A report generates showing UIF details for each employee.