How do I print and submit the UIF Submit report?

All registered employers need to submit UIF employee returns as per the UIF Act.
The UIF Submit report creates the declaration file in the correct format to email to the Unemployment Insurance Fund.

• From the VIP Main Menu > Reports > Reports and Maintenance
• Select UIF Submit (Real Number 651)
• Click Continue

NOTE: Check that the correct information is completed on the screen below. This information is included in the submission file. Confirmation of processing or errors will be send to the details. 

 TIP: The information can be updated on the Basic Company Information screen per company  

• Click Continue
• Select Current or Multiple Companies

NOTE: If you select to create the file for multiple companies the UIF registration number must be the same for all the companies. The report is exported and submitted in the last Pay Period of the Month. Salaries and Wages companies can be grouped to export as one file.

• Select the Type of Run - Live Run or Test Run
• File Number - This will be the extension of the file for this period. (Click here to read more about the File numbering)

NOTE: The Sage payroll system increments the file number every time the report is generated.

• Choose the Destination Path - Browse to where the file must be saved (cannot save directly to the c:\ drive)
• Click Continue

CAUTION: Be sure to confirm the UIF Employment Status and UIF Start date on the Statutory Details tab for employees with the following statuses:

• Maternity Leave
• Illness Leave
• Reduced Work Time
• Commissioning Parental Leave
• Parental Leave
• Seasonal Workers

The screen below appears if there are outstanding mandatory information.

• Abort Run: Complete or correct the outstanding information that is displayed in a printout
• Continue: Select continue to create the file to send to the Department of Labour

• Click Continue
•  The following message will appear onscreen. It will contain the file name and e-mail address where the file must be sent: 

• You will be prompted if you want to generate the email to send the UIF submission file to the Department of Employment and Labour (DoEL)

 NOTE: This message will only appear when you are in the final period in a Non-Monthly payroll 

• You can select Yes to generate an email now to submit the file or Select No to attach the file manually to email to the DoEL
• If you select Yes, a draft email will open with the declaration file attached to send to the DoEL

• Click Continue
• The file saves in your selected directory
• You can attach the file to an email and send it to [email protected]
• A report will generate containing UIF information for each employee for the selected payrolls