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How to import the IRP5/IT3(a) electronic certificate into E@syfile

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Sage Pastel Payroll: How to import the IRP5/IT3a from Sage Pastel Payroll electronic certificate into E@syfile


CAUTION: As E-filing does not allow for testing sites, we can not support importing files into SARS E-filing.

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  1. Open your E@syfile application, put your Username and Password to log in
  2. Select your company profile and open it.
  3. Click on Import/Export Payroll file
  4. Click Import Payroll File
  5. You will get a message stating only files saved on the local disc will be able to be imported, if you have saved your IRP5.23 file on the C drive you can click OK.
  6. Browse to the location in your local disk where you saved your electronic certificate (it is usually C:\Payroll\Company Name) you will look for a file called IRP5.23.
  7. Select IRP5.23 and click OPEN and click OK
  8. Wait until the progress indicator is done, It will tell you whether the file has Passed successfully, Passed Validation with warnings or has failed.
    1. Passed Successfully – Click on Ok to Continue
    2. Passed Validation with Warnings – The warnings are usually due to the Tax reference numbers that are missing. Click on Ok to continue.  To check the Warnings, you can navigate to Utilities, Import Payroll File log.  Click on the latest file and select the warnings tab for a list of warnings.
    3. Failed – Click on OK to Continue. Navigate to Utilities, Import Payroll File log.  Click on the latest file and click on the Error tab.  You can export this tab and email it through to [email protected] for assistance on how to correct it. 
  9. After you have imported, we advise that you Edit your Employer screen. Under Employer Admin, View/Edit/Change. Click on the Edit Employer option and the bottom of the screen and fill in all the fields.  (Refer to page 23 of the E@syfile Guide)

NOTE: If you need more information in regards to the importing the IRP5.23 file, you can refer to page 32-35 of the E@syfile guide.   After the file has imported successfully we can’t assist you further with your E@syfile processing.  For assistance on doing your declaration you can refer to page 56-64 of the E@syfile Guide.