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Customer Checklist Zambia Tax Year End

Created on  | Last modified on  Highlight Matches

Summary

This checklist will guide you to perform Tax Year End for Zambia African tax country within the Sage 300 People system.

Description

The Zambia Africa Tax Country Tax Year runs from 1 January to 31 December.

Form ITF/P22 – Certificate of Tax and Tax deduction must be issued to each employee who was employed on 31 December of that tax year.

All employees to submit to the relevant Domestic Taxes Office.  P22 issued by 1st June and to employees on the 1st of January of the next tax year.

Resolution

STEP

 

ACTION

DONE
1.

Latest Release:

  • Make sure you are on the latest release.
  • Make sure you have imported the Generic Tax file.

 
2.

Tax Year End Folder:

  • Create a Tax Year End folder to save all applicable backups, reports and files to for reference and record purposes.

 

 
 3.

Backup:

  • Backup Tax Year End data for before any changes are made:
    • Make a database backup (record the release number, data and file type, e.g. Dec2019_Before20_4_2_0.bak)

 

4. 

Company Basic Information:

Ensure the following information is correct:

  • Company Basic Information
  • Registered/Trading Name of the company (company name that must print on the Tax Certificates)
  • Physical address of the company
  • Postal address of the company
  • Tax registration number
  • ZDA License Number (Generic Fields)
  • NAPSA Account Number (Generic Fields)
  • PAYE Account Name (Generic Fields)
  • WCF Registration Number (Generic Fields)
  • WCF Assessment Rate (Generic Fields)
  • Nature of Trade (Generic Field)

 
5.

Earning Definitions:

  • Verify Definition Type
  • Verify Tax Type
  • Verify Taxability Calculation Type
  • Verify Tax Percentage 

 
6.

Deduction Definitions:

  • Verify Definition Type
  • Verify Tax Type
  • Verify Taxability Calculation Type
  • Verify Tax Percentage

 
7.

Company Contribution Definitions:

  • Verify Definition Type
  • Verify Tax Type
  • Verify Taxability Calculation Type
  • Verify Tax Percentage

 
8.

Fringe Benefit Definitions:

  • Verify Definition Type
  • Verify Tax Type
  • Verify Taxability Calculation Type
  • Verify Tax Percentage

 
9.

Provision Definitions:

  • Verify Definition Type
  • Verify Tax Type
  • Verify Taxability Calculation Type
  • Verify Tax Percentage

 
10.

Employee Information:

Personal Details:

  • Surname (no punctuation allowed)
  • First two names (no punctuation allowed)
  • Initials (no punctuation/spaces allowed)
  • Tax Number
  • Identity Number/Passport Number and Passport Country
  • Date of birth
  • Job Title
  • Marital Status
  • Nature of Contract

Address Details:

  • Residential Address
  • Postal Address

Statutory Details:

  • Social Security Number (Generic Fields)
  • LASF Date Joined (Generic Fields)
  • Estimated Annual Gross Income for Personal Levy (Generic Fields)
  • Pension Number (Generic Fields)
  • Previous Employment Details (Generic Fields)
  • NAPSA Retirement Age (Generic Fields) 

 
11.

12 Month Report

Print the 12 Month report for all employees Jan – Dec to keep for a 5-year period.

  • Expand                 Reports
  • Double click on      All Reports
  • Expand                 Payroll
  • Select                   Employee 12 Month Report

 
12.

Print the ZAMBIAP22 report to view the Total P.A.Y.E Deducted.

  • Expand                 Reports
  • Expand                 Country Specific Reports
  • Select                   ZAMBIAP22

 
13.

Reconciliation:

  • Reconcile the tax paid over to the Revenue Authority.
  • Use the 12 Month report and ZAMBIAP22 totals.

 
14.

Reprint ZAMBIAP22

  • Re-print the ZambiaP22 if applicable in order to submit to the Revenue Authority

 
15.

Print Other Annual Reports:

  • ZAMBIAWCF - WCF Report