Special Run Monthly Second run

In certain cases, an employer might need to produce two payslips in a period in Sage Pastel Payroll. You can do this in Pastel Payroll by doing a special run

NOTE: You can watch our video here.

 TIP: Before we do this setup, it important to note the following limitations of the special run for weekly / fortnightly pay periods:

• You can only have 1 special run in a month. 
• You can’t terminate an employee in the special run.
• You can’t process leave in the special run

How to setup and enter the special run as the first run in the month:

1. Make a backup of your system
2. In order to have the special run as the first run in the month you will have to have all your employees as not processed.
3. Navigate to Setup, Pay Frequencies
4. Select the Month that you want to process the additional payslip for and check the box that says “Special”:
   

 NOTE: The special run as the second run in the month needs, will be activated when you do a Pay period update.  This should happen automatically when doing the pay period update so please ensure that the normal run is complete before doing the pay period update,

1. After you have finalised the month and you are ready to enter into the special run, you will navigate to Process, Pay period update:
   1. Click on Next
   2. In the ‘select pay frequency’ step, Special Run will be selected automatically:
   3. Press next.
   4. On the confirm operation screen, click on the transactions button:
      
   5. Ensure that all the transactions you would like to process in this period all under Transactions to process (you have to include statutory transactions such as 8001, 8045, 9045, 9150).  You can also click on the drop down next to transaction types and select special run – it will shorten the transactions to choose from to make searching easier:
      
   6. Click on OK.
   7. Click on process
   8. Click on finish
2. You will now be in a special run (check the bottom of your screen, Special run will display in brackets next to your pay frequency tab)

CAUTION: 

• You will still need to process the amounts on the income transactions you did the special run for (eg. Bonus)
• You have to do a payroll run for all the employees in order to move out of your special run
• To move out of a special run you will need to do a pay period update into the next pay frequency.
• Reports will consolidate the normal and the special run values.

TIP: Stay on track by watching our vidoe here: