How do I print my Year End reports?

Before you complete your year end, there are several reports which you need to print (recommended):

• Trial Balance Report
• Profit and Loss Report
• Balance Sheet Report
• Customer Balances – Days Outstanding Report
• Supplier Balances – Days Outstanding Report
• Item Valuation Report

Read the below instructions or alternatively watch the step by step video below.

Trial Balance Report

You can either print or export the Trial Balance Report.

The Trial Balance shows account balances as well as the Net Profit/Loss After Tax.

Follow these steps to access the Trial Balance Report

• Click on the Reports… Financial Statements menu.
• Click on the Trial Balance report option.
• The following screen will be displayed:

Click on the View Report button to view the report.

Profit and Loss Report

The second financial report to print is the Profit and Loss report, traditionally known as the Income Statement report.

This report gives you a breakdown of income and expenditure and company profit/loss.

Follow these steps to access the Profit and Loss Report:

• Click on the Reports… Financial Statements menu.
• Click on the Profit and Loss report option.
• The following screen will be displayed:

Click on the View Report button to view the report.

Balance Sheet Report

The final financial report to print is the Balance Sheet report.

This report shows the financial value of assets and liabilities of your company.

Follow these steps to access the Balance Sheet Report:

1. Click on the Reports… Financial Statements menu.
2. Click on the Balance Sheet report option.
3. The following screen will be displayed:

Click on the View Report button to view the report.

Customer Balances – Days Outstanding Report

The Customer Balances – Days Outstanding report, traditionally known as the Age Analysis for Customers, shows you the balances of what your customers owe the business in periods.

Follow these steps to view the Customer Balances – Days Outstanding Report

• Click on the Reports… Customers menu.
• Click on the Customer Balances – Days Outstanding report option.
• The following screen will be displayed:

• Enter the date you want to run the report as in the Run At Date calendar look up field.
• Select the From and To Customer in the applicable drop down menu. Should you wish to view all the customers, leave this blank.
• Select the customer category from the From and To drop down menus.
• Select to view your Active or Inactive customers only. If you wish to view all your customers, select the Both option.
• Select whether you want to view the report as Detailed or as a Summary in the Style drop down menu.
• If you want to exclude customers with a zero balance, tick the Exclude tick box.
• Click on the View Report button to preview the report.

Supplier Balances – Days Outstanding Report

The Supplier Balances – Days Outstanding report is traditionally known as the Age Analysis for Suppliers. This report will help you to be on top of your creditors or suppliers knowing exactly what balances the business have outstanding with them.

Follow these steps to view the Supplier Balances – Days Outstanding Report

• Click on the Reports… Suppliers menu.
• Click on the Supplier Balances – Days Outstanding report option.
• The following screen will be displayed:

• Enter the date you want to run the report as in the Run At Date calendar look up field.
• Select the From and To Supplier in the applicable drop down menu. Should you wish to view all the customers, leave this blank.
• Select the customer category from the From and To drop down menus.
• Select to view your Active or Inactive customers only. If you wish to view all your customers, select the Both option.
• Select whether you want to view the report as Detailed or as a Summary in the Style drop down menu.
• If you want to exclude customers with a zero balance, tick the Exclude tick box.
• Click on the View Report button to preview the report.

Item Valuation Report

The Item Valuation report will show you the item cost as well as the quantity for the items available. Should there be any discrepancies, stock adjustments can be processed.

Follow these steps to view the Item Valuation Report

• Click on the Reports… Items menu.
• Click on the Item Valuation report option.
• The following screen will be displayed:

• Enter the date you want to run the report as in the Run At Date calendar look up field.
• Select the From and To Item in the applicable drop down menu. Should you wish to view all the items, leave these fields blank.
• Select the item category from the From and To drop down menus.
• Select to view your Active or Inactive items only. If you wish to view all your items, select the Both option.
• Select the Last Cost option if you wish to view the entries before it was updated.
• Click on the View Report button to view your report.