How do I process a Year End in Sage 50cloud Pastel Accounting?

A dataset can have up to 13 periods. Once you have reached this limit you will need to process a Year End in order to roll over to the new financial year.

CAUTION: Please ensure you have performed the pre Year End checks before attempting to run the Year End assistant.

• Every user on Sage Pastel Accounting must be logged out of the company
• The Year End needs to be completed on the server.
• If the Year End cannot be completed on the server, copy the data locally onto the workstation, add the company and run the Year End.
• Copy the company back onto the mapped drive where the server is and add the new company.
• Remember to remove the company on the workstation and activate it from the server.

Follow the below steps or watch the video on the year end process

1. Select Change > Year End, the following message will display, select Yes to proceed

2. The Year-End Assistant will display

CAUTION: Ensure you have made a backup before proceeding with the Year End procedure.

3. If the 13th period was setup, the following message below will appear, select Yes to proceed

4. The next screen will give an option to create a new company or run the Year End in the existing company

Creating a new company:

Allows you to keep financial information for more than two years, because a new company is created for each financial year.

Should you wish to have a look at history that occurred more than 2 years ago, the company data for that year can be opened.

1. Ensure the option Create a new company called is selected
2. Type in the new folder name in the block provided

EXAMPLE: Example if the current folder is YE2017 the new folder will be YE2018

1. Select Run the Year End in the new company
2. Select Next
3. You will get a message that the company has been created. Select OK
4. Print Reports: This screen is just a reminder of the Financial Reports that should be printed. These reports can be reprinted after the Year End.
5. Select Next
6. What the Year End Does: Provides an explanation what the whole process entails and what changes will be made to your records
7. Select Next and Process to confirm operation

When selecting to not create a new company:

1. Selecting the option Do not create a new company
2. Print Reports: This screen is just a reminder of the Financial Reports that should be printed. These reports can be reprinted after the Year End.
3. Select Next
4. What the Year End Does: Provides an explanation what the whole process entails and what changes will be made to your records
5. You will be advised to create a backup (if you have not yet done so), before you can select Process to complete the Year End
6. If asked complete the process of making a backup (If you choose to not make a backup this will be recorded in the audit trail)
7. Select Next and Process to confirm operation

NOTE:  The Year End can take a while depending on the size of the data. Please do not close the process while the Year End is running. You will receive a message that the Year End is complete.

Click here to access Sage 50cloud Pastel Year-end Centre for more information about year end.