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Year End Preparation - How do I search for and create a retained income account?

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In this article you will learn how to search for and create a retained income account in Sage 50cloud Pastel Accounting.


The Retained Income account is a Balance Sheet account that must exist in Sage 50c Pastel Partner/ Xpress for the Year End to be processed.

  • This account will show the Profit or Loss for the year
  • The Retained Income Account will be created by default if the Setup Assistant was used to create the company
  • There should only be one Retained Income Account per company


When a Company is created using the option to Start a new Company Sage50 will create a new Database with no General Ledger accounts which the Retained account may be missed when accounts are created




  1. Select Edit > General Ledger > Accounts
  2. Select the Magnifying Glass
  3. Change the Zoom Sequence to Description and search for Retained Income                                                                                                                                                                                                                        Image                                                                                                                              
  4. Should there be more than one Retained Income account, one of these accounts must be deleted
  5. Should there not be a Retained Income account, select the New Icon Imageto create a new Retained Income Account
  6. Type in the Account Number (5200)
  7. Type in the Description Retained Income Account
  8. The Main Account will be a Balance Sheet Account and the Financial Category will be B15 Retained Income
  9. Select the Save option once complete

Should this solution not meet your requirements please leave a comment and let us know where you got stuck or what information is missing.