Processing a stock take/count inventory

How to process a stock take/count inventory in Sage 50cloud Pastel.

Stock taking is when you check that your inventory theoretical quantities in the system match the physical values you have on hand.

This will ensure the inventory values are correct on the balance sheet.

 

1. Click Process then Count Inventory.
2. To rebuild batch quantities, click Yes.
3. Select Rebuild Batch Quantities Only.
4. Click Process then Finish.

Performing an Inventory Snapshot

The Snapshot takes a ‘picture’ of the quantities in Sage 50cloud Pastel. The system then records your quantities as the theoretical quantity.

TIP: If you use Multi Stores, you'll be able to process a stock take per store or for all stores.

1. Choose to order items by Inventory Code, Inventory Category, Bin Number or Barcode.
2. Select the item range in the From and To.
3. For serial numbers you can choose All Items, Serial Number Items Only or Non-Serialised Items Only.
4. Click Next then Process.
5. Choose to Enter or Edit Physical Quantities or to Import a Text file.
   View how to import inventory quantities for a stock take to import your quantities.
6. For Manual input, enter the Quantity and press enter or tab.
7. Click Proceed.
    NOTE: Service items and items not included on the snapshot will show in red. You can't count service items.  
8. Click Print a count variance report.
   The report shows the difference between theoretical and physical quantities, the unit and total costs.
9. Select the Period and click Next then Finish.

 CAUTION: Only proceed with the stock take if the count variance report is correct. Otherwise clear the snapshot and fix the issues. 

If the quantities didn't update refer to How to use the stock fix utility?