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Processing a stock take/count inventory

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Summary

How to process a stock take/count inventory in Sage 50cloud Pastel.

Description

Stock taking is when you check your inventory and ensure that the theoretical values in the system match the physical values you have on hand.

This will ensure the inventory values are correct on the balance sheet.

Resolution

 

  1. Open Sage 50cloud Pastel and your company.
  2. Click Process then Count Inventory.
  3. To rebuild batch quantities, click Yes.
  4. Select Rebuild Batch Quantities Only.
  5. Click Process then Finish.

Performing an Inventory Snapshot

The Snapshot takes a ‘picture’ of the quantities in Sage 50cloud Pastel. The system then records your quantities as the theoretical quantity.

TIP: If you use Multi Stores, you will be able to process a stock take per store or for all stores.

  1. Select if you want to order your items by Inventory Code, Inventory Category, Bin Number or Barcode.
  2. Select the range of items you are including in your Snapshot.
  3. If you use serial numbers you can select to use All Items, Serial Number Items Only or Non-Serialised Items Only.
  4. Click Next then Process.
  5. Read the message and choose whether to take a new snapshot or not.

Complete the stock take

  1. The first option is to Print a count sheet. 
  2. You can choose to enter the quantities manually or to import the quantities into Sage 50cloud Pastel.
  3. If you choose to enter the quantities manually, you will enter them under the quantity column.
  4. Press enter or tab on your keyboard to move to the next item.
  5. Click Proceed.
     NOTE: Service items and items not included on the snapshot will show in red. You can't count service items.  
  6. If you selected the option to Import a text file. Refer to the article How do I import inventory quantities when processing a stock take/count inventory.
  7. Click Print a count variance report.
  8. The count variance report shows the difference between the theoretical and physical quantities, the unit and total costs.
  9. Check the report and if the information is correct continue.
  10. Select the period you wish to process the Stock Take/Count Inventory in.
  11. Click Next and then Finish.

After you have completed the stock take/count inventory check your quantities report. If the quantities did not update How to use the stock fix utility?