How to delete Reimbursive Travel transactions for the current period

Steps to delete Reimbursive Travel transactions for the current pay period on Sage VIP Classic and Sage VIP Premier.

You entered an incorrect value or kilometres for the Reimbursive Travel transaction for an employee's current payslip. You haven’t paid this employee and need to reverse the transaction.

Deleting the transactions allows you to remove the incorrect transaction.

Step 1: Create a company backup

1. Before deleting any transactions, we recommend creating a data backup

Step 2: Delete current period transaction 

The steps to delete transactions differ dependent on how you capture transactions. The following steps guide you to delete a specific transaction for an employee:

Input of transactions without a method of calculation

1. From the Main Menu, go to Payroll, then select Payslip Screen.
2. Select the Employee Code.
3. Click Earnings tab.
4. Double-click in the amount column of the Reimbursive Travel earning line.
5. Double-click on the transaction to delete.
6. Select Yes on the message 'Do you want to delete this line'.
7. Click Close.

Input of kilometres using method of calculation (reverse transaction)

1. From the Main Menu, select Payroll, then select Payslip Screen.
2. Select the Employee Code.
3. Click in the amount column of the Reimbursive Travel earning line.
4. Select the method on file.
5. In the unit block, enter a negative value for the Reimbursive travel kilometres.
6. Press Enter.

 NOTE: If you capture transactions for Job Costing, you'll need to reverse the transaction and costing using a Job Costing batch. 

 Delete all current pay period transactions

If you prefer to delete all transactions for the current period:

1. From the Main Menu, select Payroll.
2. Select Payslip Screen.
3. Select the Employee Code.
4. Click Reimbursive Travel (RT) button.
5. Click Delete.
6. Select Delete all transactions in the Current Pay Period.
7. Click Delete.
8. Click Close.