Solution Properties
Solution ID:
200910132427583
Last Modified Date:
Tue May 02 12:42:39 UTC 2023
Taxonomy Path:
Case category//How do I...//setting up
Author:
[email protected]
How do I print the Audit Trail Report?
Description

The Audit Trail and Audit Log File both create Audit Transaction logs when an Operator has logged into, or logged out of the company.

The Audit Name for the Operator, as it appears on the Advanced Access Control Screen, will be printed on the Audit Trails.

What does the Audit Trail keep record of? 

The Audit Trail keeps record of:

  • Changes that affect the employee information and the amount that will be paid to the employees
  • Fields or items that were altered, added or deleted, with a description of the change or the code of the employee whose information was changed
  • The Computer Date and Time when the change occurred
  • The Operator Number and Audit Name
  • The field that was changed, with the Before and After values of the field, etc.

The Audit Trail information may be printed, or viewed on screen at any time. Therefore there is constant user-interaction as you may select to print or view the changes at any time.

 NOTE: The Audit Trail File is cleared when it is printed when performing the Start of a New Period, but it is not cleared when printing it from the Main Menu. 

 

Cause
Resolution
  • From the Main Menu
  • Select Reports
  • Select Print Audit Trail
  • Select Print Audit File
  • Click on Continue
  • Enter the Search Criteria for the Audit Logger

From Employee Number To

Employee Number ZZZZZZZZ

Here you may choose all, a range of employees or an individual employee.

If you want to view all employees just <Enter>. If you want to view one employee only, enter the employee’s code at the From Employee Number as well as at the To Employee Number

From date of Entry 00000000 To

Date of Entry 99999999

With this option you can select to view all changes made on a specific date.

You can only view changes that were made since the Audit Trail came into operation. You can only select to print previous periods if the previous periods’ information is still on the Audit Trail.

From Operator Name To

Operator Name ZZZZZZZZ

The operator’s name depends on what you have specified on your Advanced Access Control Screen as the Audit Trail Name. You can select to view all changes made by a certain operator. The other Audit Logger options can be used in conjunction with this option.

From Field Number <?> 0

To Field Number <?> 9999

 

With this option, you may request to view changes for a specific field. Use the <?> to look up the required code for the field you would like to see on the payroll Data Dictionary Lookup.

If you leave these fields blank, all fields where changes have occurred will automatically be selected.


  • Click Continue
  • Select to send the Report To (PDF File, Printer (DOS Print), ASCII File, View on Screen , Exit)
  • Select Yes or No, are the Above selections correct ?
  • The Audit report will generate
  • If report passwords are setup in the system, please enter the password


You may select to print the following:

Print Company Recon:

This option prints the Company Reconciliation Report which can also be printed from the Reports Menu. (Real Number 501).

Print Audit File:

This option prints the Audit Trail information.

Print Transaction List:

This option prints the transactions which were input via Batches. These transactions may also be printed as a Report, e.g. the Transaction Listing Report (Real Number 549).

Print Personnel History Transactions:

NOTE: If you are licenced for the Personnel History Module, the Audit Trail for these transactions will be printed.


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