Solution Properties
Solution ID:
200723114949172
Last Modified Date:
Tue Nov 11 14:19:03 UTC 2025
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
How to do a take-on for Reimbursive Travel transactions
Description

For South African payroll, Reimbursive Travel (RT) transactions determine the taxability of amounts reimbursed.

In the event your Reimbursive Travel transactions and financial values on the payslip don't reconcile year-to-date (YTD), you'll need to fix the issue.

To solve this, you'll need to delete the transactions and perform a take-on of all transactions. This ensures accurate reporting and compliance.

Cause
Resolution

Step 1: Prepare before deleting transactions

  1. From the Main Screen, go to History, then Reports.
  2. Select Reimbursive Travel.
  3. Print all months and include terminations.

Step 2: Delete existing transactions

  1. From the Main Menu, go to Payroll, then select Payslip screen.
  2. Select the Employee Code.
  3. Click the RT button.
  4. Click Delete.
  5. Select the option to remove transactions:
    • Delete all transactions captured for the current pay period
    • Delete all transactions for the current and previous periods
  6. Click Delete.
  7. Click Close. 
  8. Click Close to return to the employee selection menu.
  9. Repeat for all affected employees.

 CAUTION: Deleting the Year-to-date (YTD) Reimbursive Travel (RT) transactions removes the amounts from the employee's payslip, 12-month report, and History Report. 

Step 3: Reload transactions (take-on)

  1. Use the printed report to reload each transaction.
  2. Identify missing transactions. 
  3. Depending on your process:
    • Capture transactions on the payslip screen
    • Import transactions with via batch import

 TIP: Download the import file layout guidelines. You'll also find the guidelines on the Reimbursive Travel batch import screen. 

  1. Capture a contra-entry as a deduction to avoid paying the employee again.
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