 NOTE: The Payslip Display Codes option is only available if the option to use Additional Earnings and Deductions functionality has been selected on the Company Miscellaneous 2 screen.
Payslip Display Code Definitions For each Payslip Display Code that is defined, a Payslip Group Code, a Report Description and a Screen Description must be entered and you must indicate which Earnings, Deductions and Calculation Fields must be displayed for each Code. For each Earning, Deduction or Calculation Field that is selected, you can also indicate to which Method of Calculation(s) all the employees in that Payslip Group must be linked. When adding a new employee and linking the employee to a particular Payslip Display Code, only the applicable Earnings, Deductions or Calculation Fields will appear on that employee’s Payslip. The employee will also be automatically linked to the Methods of Calculation as specified for that Payslip Display Code. For existing employees, a yellow mask will appear on the Employee Linking screen (MC) when the employee is linked to a particular Payslip Display Code. All the applicable Earnings, Deductions and/or Calculation Fields with the relevant Methods of Calculation, as defined for the Payslip Display Code, are set to Y. All lines not applicable for the Payslip Display Code are set to N, unless the totals for a line are not zero. You will not be able to cancel a line for an employee if the totals for that line are not zero.  CAUTION: Basic Salary and Tax are included for all Groups and cannot be cancelled. The same applies to UIF in R.S.A. companies and to Rounding if it has been selected on the Company Miscellaneous screen.
Accessing Payslip Display Definitions:
Click on Payroll
Click on Definitions
Click on Payslip Display Definitions The Payslip Display Codes screen will be displayed: 
To add a new code:
Click on Add and enter the details of the new Payslip Display Code on the Payslip Display Code Definition screen. To modify the details for a code:
Click on the required Payslip Display Code, then click on Edit and modify the details on the Payslip Display Code Definition screen. To delete a code:
Click on the required Payslip Display Code, then click on Delete , to delete a Payslip Display Code that is no longer in use. CAUTION: You will NOT be able to delete a Payslip Display Code which is still being used on the Employee Linking screen (MC) for any of your employees.  EXAMPLE: Use of Payslip Display Code Definitions:
It has been decided that the following Earnings, Deductions and Calculation fields should be used for all employees in the Sales Department:
· Earnings: Salary, Travel, Commission, Overtime1.5, Overtime2.0, Annual Bonus and Kms Tax.
· Deductions: Provident Fund (5%), Medical Aid, Loan, Savings, Social Fund and Skills.
Click on Save when finished.
After setting up the requirements as stated above, the Payslip Display Code Definition screen for the Sales Department will look as follows: 
NOTE: The Payslip Display Code Definition screen initially has the column for all the lines set to Y so they will be displayed. For the lines which must not be displayed, click in the column so that it is set to N. When a specific method must be the default for employees in the Group, double-click in the column and select the required method from the list that is displayed. When adding a new employee and linking the employee to the Sale Payslip Display Code, only the applicable Earnings and Deductions and/or Calculation Fields will appear on that employee’s Payslip. The employee will also be automatically linked to the Methods of Calculation as specified for this Payslip Display Code. For existing employees, a yellow mask will appear on the Employee Linking screen (MC) when the employee is linked to the Sale Payslip Display Code. All the applicable Earnings, Deductions and/or Calculation Fields with the relevant Methods of Calculation, as defined for the Sale Payslip Display Code, are set to Y. All lines not applicable for the Payslip Display Code are set to N, unless the totals for a line are not zero. You will not be able to cancel a line for an employee if the totals for that line are not zero. 
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