Solution Properties
Solution ID:
200511182502358
Last Modified Date:
Wed Aug 12 08:33:02 UTC 2026
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
Process Multiple Pay Runs
Description

The pay run definition controls how the system processes payroll for employees. You can create additional pay runs for specific purposes, such as leave or bonus payments. After creating a pay run, you must link it to employees either individually or in bulk. Link the pay run to remuneration structures when you use them. Ensure you select the correct pay run when processing payroll.

 

Cause
Resolution

Create a new pay run definition

  1. On the Navigation Pane, expand Company Management.
  2. Double-click Company Rule.
  3. Double-click the applicable Company Rule.
  4. Click Pay Run Definitions.
  5. Click the small New button.
  6. Complete the following fields:
    • Code, Short, Long Description: Enter the applicable details.
    • Recurrence Type: Specify recurrence if required.
    • Should Process Last: Tick for the final pay run.
    • Main Pay Run Definition: Tick if this is the main pay run.
    • Allow Leave Pay: Tick the box to calculate leave pay.
    • Separate Payslip On Leave Pay: Tick the box to place leave pay on a separate payslip.
    • Ignore Basic Alerts: Tick to suppress basic alerts.
  7. Add applicable payroll definitions using the buttons provided:
    • Add or delete single payroll definitions.
    • Add all payroll definitions linked to the company.
    • Remove non-mandatory payroll definitions.
    • Adjust display and deduction priority.
  8. Click Close.

Link the pay run to employees

Option one: Bulk Employee Update

  1. On the Navigation Pane, expand Utilities.
  2. Expand Bulk Employee Update.
  3. Double-click Link To Pay Run.
  4. Complete the filters for applicable employees.
  5. Click Refresh and Search, then click Update.
  6. Confirm the number of employees and click Yes.
  7. Complete the required fields and click Update Employees.
  8. Follow the processing wizard to complete the process.
  9. Then click OK and then click Close the screen.

Option two: Remuneration Structures

  1. On the Navigation Pane, expand Company Management.
  2. Double-click Remuneration Structures.
  3. Double-click the applicable structure.
  4. Click New on the Pay Run Definition.
  5. Complete the fields, then click Save.

Option three: Individual Employee Payslip

  1. On the Navigation Pane, expand Employee Management.
  2. Double-click Employee.
  3. Select the applicable employee.
  4. Click Payslip Definition, then click New.
  5. Select the new pay run, then click Save.

Process payroll using the correct pay run

  1. Go to Employee Management > Employee.
  2. Select the employee.
  3. Open Payslip Detail.
  4. Select New.
  5. Use the Pay Run dropdown list to select the required pay run.
  6. Capture the payroll information.
  7. Process payroll as normal.

 

  • Sage 300 People allows multiple payslips per employee in the same pay period.
  • Each pay run has its own net pay value and paid separately.
  • Mark one pay run to Should Process Last to allocate the final statutory correctly.
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