To define leave categories, from the main screen of the company go to Leave>Leave Categories. They system will have an ALL category setup. If you click on Add it will allow you to create your own category.  EXAMPLE: Employees in a monthly paid company are entitled to 15 Annual Leave Days for their first year in
service. 18 Annual Leave Days if they have been in service for more than 1 year, up to 5 years. 20 Annual Leave Days if they have been in service for more than 5 years, up to 10 years and 25 days for more than 10 years service.
Leave Entitlement Values (Days/Hours) and Years + Months in Service Ranges must be specified. Up to 50 Lines are available for the specification of Years + Months in Service Ranges and Values (Days/Hours). Both Years + Months in Service Ranges and Values (Days/Hours) fields must be specified on a Line. If Years + Months in Service Ranges are used, as in the example above, the Range must end with 9999. A once-off Value can also be entered, e.g. when the employee is in service for 5 years, he will receive an additional 3 days Annual Leave in the fifth year of service only. Multiple Cycle Leave Entitlement Values can also be entered where the Entitlement calculates as the Cycle progresses, e.g. employees get 1 day Sick Leave for every 26 days worked for the first six months, 30 days in month 7 for the next 30 months and thereafter the employees receive 36 days for a 3 year Cycle. The Years + Months in Service must be entered for the Range. The “.” does not represent a decimal point but simply acts as a divider between the years and months, e.g 1 year and 6 months must be entered as 1.06. Each Range must be linked to a Leave Line, e.g. Service Years + Months Ranges for Annual Leave are entered on lines 01 to 03 on the Leave Category Code screen, as in the example above, and all these lines must thus be linked to Line 01 – Annual Leave. Leave Category Codes may be linked to Payroll Analysis Codes, e.g. Department, Category, Job Grade, Job Title and Regional Services Council Codes. This linking is specified on the General screen of the Leave Control screen. 
When Leave Category Codes are linked to Payroll Analysis Codes, the Leave Category must be linked to each defined Payroll Analysis Code. This will be done from Payroll>Definitions>System Description Codes. |