This article forms part of the article where we discuss on how to implement the Equity Module. There is a checklist to guide you through the process and this is Step 8 on the checklist.

The problem can arise that the coding structure used in payroll is not the same as required for the Equity reporting.

On the Payroll, the employee could for example be linked to Job grade “A”, but for Equity purposes they must be linked to “Unskilled” as the Occupational level. Even though these two options have the same meaning with regard to the employee’s level within the company, the Payroll Administrator wants to see the description “Job Grade A”, while the Human Resources Manager wants the description “Unskilled”.

To solve this issue, the System provides the user with a function where the payroll code (Job Grade A) can be translated into the necessary Equity code (Unskilled and defined decision making).

To access the Descriptions menu, from the VIP Main Menu:

Click on Payroll

Click on Definitions

Click on System Description Codes

Click on Department, Paypoint, Job Grade or Category            

The Job Grade Codes were linked to Occupational Levels on the Company Equity Screen. Therefore they system will display the available options for Occupational Levels, when translating the payroll.

This needs to be linked on the Company Equity Screen first, otherwise the options will not be available

Same applies if wanting to make use of the Occupational Level

NOTE: : You will need to work through all the codes to make sure that they are all linked, otherwise the employee will not be allocated to the correct field in the report.