Line 01 is reserved for the Fixed Basic or Total Package of an employee. The amount in the Fixed column of line 01, which is shown with a different background colour, is not necessarily the Salary/Wage which the employee receives in the Current Processing Period. It is normally the employee’s Fixed Basic Salary/Wage on which standard Pension, Provident fund and Annual Bonus calculations are based. The Salary in the Fixed column on line 01 defaults from the Increase screen (INC) and will remain in effect for the calculation of rates, etc. This amount will not change until it is altered, e.g. an increase is given.

If the Fixed Basic Salary/Wage in line 01 column 1 is altered, it will automatically change the Annual and Period Basic Salary/Wage, as well as the employee’s daily and hourly rates which are shown on the Increase screen (INC) and vice versa.

The Salary/Wage in the Amount column of line 01 is the Salary/Wage that the employee will receive in the Current Processing Period.

EXAMPLE: 

An employee’s Fixed Basic Salary/Wage on line 01, is to be increased to R3000.00. Double-click to highlight the amount in the Fixed column, line 01 then type 6500.00 and <Enter>, or type 011 in the Routing box to move to the Fixed column, line 01 then type 6500.00 and <Enter>. You will notice that the Amount column of line 01 will also change to 6500.00. This is the Salary/Wage that the employee will receive in the Current Processing Period.

During the Start of a New Period the Amount column will default to be the same as the Fixed Basic, unless the company has been set up to Clear during every Roll-over on the Company Miscellaneous screen. For more information, see the section “When to Clear Basic Amount” on the Company Miscellaneous screen from page 86 onwards. The Amount in line 01 may be entered directly, or may be calculated using a Method of Calculation, for example, where an employee is paid according to hours or Shifts worked.

EXAMPLE: 

An employee’s Fixed Basic Salary is R16 000, but for this period only he is to receive R14 000.00.

Solution:

Double-click in the Amount column on line 01 so that it is highlighted, then type 14000.00. The Times column  automatically defaults to 001. <Enter> to return to the Routing box, or type 01 in the Routing box at the bottom of the screen then type 4000.00. The Times column automatically defaults to 001. <Enter> to return to the Routing box.

 

You may enter Fixed Earnings, which are to be paid in each Processing Period directly into the Fixed column, or you may use a Method of Calculation to which the employee is linked. The amount calculated by the method will be placed in the Fixed column. The amount entered in the Fixed column will remain in effect either until you remove it or until the employee is unlinked from the Method of Calculation.

EXAMPLE: 

An employee is to receive a fixed Cellphone Allowance of R1000.00 for each Pay Period. (The Cellphone Allowance Earning is on line 07 in this company).

Solution: Double-click to highlight the amount in the Fixed column, line 07, then type 1000.00 and <Enter>, or type 071 in the Routing box to move to the Fixed column, line 07, then type 1000.00 and <Enter>.

When an Earning is entered in the Amount column, you must either specify how many times, i.e. for how many Pay Periods this Earning must be received in the Times column, or, indicate a balance in the Balance column. If a balance is entered, the monthly/weekly Earning will be paid out to the employee until the original balance is zero.

Amount and Times Earning: An employee is to receive an amount of R1239.50 as commission on sales for this period only. (The Commission Earning is on line 14 in this company).

Solution:

Double-click in the Amount column on line 14 so that it is highlighted, then type 1239.50. Type 001 in the Times column and <Enter> to return to the Routing box, or type 142 in the Routing box at the bottom of the screen then type 1239.50. Type 001 in the Times column and <Enter> to return to the Routing box.

NOTE: For Earning Lines 02 – 72, the amounts in the Fixed column and in the Amount column are added together and paid to the employee, e.g. if an amount of R50.00 was entered in the Fixed column and an amount of R175.00 was entered in the Amount column on a specific line, the two amounts are added together to get a total of R225.00 and this amount will be paid to the employee.

An employee wants to be paid out for the savings he has made with the company. The total that the employee has saved is R2500. An amount of R250 will be paid out per month. (The savings Earning is on line 22 in this company).

Solution:

Double-click in the Amount column on line 22 so that it is highlighted, then type 250.00. <Enter> on the Times column and in the Balance column type 2500.00. <Enter> to return to the Routing box, or type 222 in the Routing box at the bottom of the screen then type 250.00. <Enter> on the Times column and in the Balance column type 2500.00. <Enter> to return to the Routing box.

The balance displayed on the screen is the balance at the Start of the Processing Period. If the balance is not exactly divisible by the amount, the last payment will automatically be adjusted to zero the balance.

Input Methods of Calculation can be defined for Hourly or Unit Input Earnings. Irrespective of how the method is  defined, you can use any type of input for the method to calculate, e.g. you can enter number of bricks laid per day, number of kilometres travelled, number of days worked, number of overtime hours worked, etc.

EXAMPLE: 

An employee has worked 6 hours overtime @ 1.5 (Earning Line 2)  and 2 hours overtime @ double time (Earning line 3).

Solution:

• On the Earnings screen, double-click in the Amount column on the required Earning line 2
• The method subscreen will be displayed:

• From the list box of available methods, click on the required method to select it, e.g. method number 1. OTHrs
• This option will now be displayed in the Method No. field.
• In the Hours/Unit field, enter the number of hours/units for which the employee must be paid, e.g. 6.
• The amount will be calculated and displayed in the Total field.

• Repeat the same process for Earning Line 3

he Amount column can be used to enter an adjustment for any fixed amount for the Current Period. The employee will receive the combined total of the Fixed and Amount columns.

For all Earnings, except the Salary on line 01 (where only the Amount value is taken as the actual Earning), the Fixed and the Amount columns are added together, and the total amount is paid to the employee for the Current Period.

EXAMPLE: 

An employee is new to the company. He will normally receive a Travel Allowance of R1500.00 per month, but for this month only he must receive R500.00. His Travel Allowance must be adjusted accordingly.

(The Travel Allowance Earning is on line 04 in this company).

Solution:

Double-click in the Amount column on line 02 so that it is highlighted, then type the adjustment amount of –1000.00 with the Number of Times as 001. <Enter> to return to the Routing box, or type 022 in the Routing box at the bottom of the screen then type the adjustment amount of –1000.00 with the Number of Times as 001. <Enter> to return to the Routing box.