Data Files for all your companies (in your VIP directory) are backed up. This option may be used for regular backups. This option is ideal for keeping backups for all companies together and recommended if you are using a Flexi General Ledger when licensed for the General Ledger Module, or if you are licensed for the Employment Equity or Skills Development Modules.
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Resolution
From the main screen of the company go to Utilities>Backup>Data for all companies
From Directory: This will show the location where your system is installed
To Directory: If you have not specified a default folder under Company>Miscellaneous>Miscellaneous 3, this will be blank and required you to browse to the folder where you would like to save your backups to. As a safety measure, always browse to the location to ensure it still exists.
Backup File Name: They system automatically allocates a name to the backup.
DALL – this indicates the backup is for all the companies in the directory
20200229 – that is the period for which you are making the backup
20200122 – that is the date on which the backup was made
1236 – that is the time the backup was made
R53b – that is the Release the backup was when it was made
We do not recommend changing the name of the backups as leaving it in this format will make it easy for you to find it
Click on Continue and an onscreen message will confirm the location of your backup. To confirm the location just select Yes
A black DOS screen will appear which indicates the backup process has started
Do not close the screen or interrupt the process
An onscreen message will confirm once the backup process has been successful
Should the backup process fail, follow the resolution guidelines provided when backups fail
Watch a short video on how do I make a Data Backup for all companies
